Nominations (typically self-nominations) are invited from members-in-good-standing to fill the following AMAPCEO positions in Chapters and on a number of important committees. The nomination deadline is 12:00 noon on Wednesday, May 29th, 2013. AMAPCEO relies on its members to participate in the governance of the organization and we encourage all members to consider getting involved.
- Attorney-General/Aboriginal Affairs
- Correctional Services and Community Services
- Energy, Environment and Infrastructure
- Finance
- Guelph/Agriculture, Food and Rural Affairs
- Health and Long-Term Care/HQO/PHO/Waypoint
- Ottawa
- Sudbury/Norther Development & Mines
- Windsor.
2. DELEGATES (42 positions):
- Citizenship and Immigration, Culture, Tourism and Sport -- (1 position)
- Environment, Energy and Infrastructure -- (6 positions)
- Government Services -- (10 positions)
- Guelph/OMAFRA -- (3 positions)
- Health and Long Term Care/HQO/PHO/Waypoint (15 positions)
- Northwest Ontario -- (2 positions)
- Ottawa – (3 positions)
- Sudbury/Northern Development & Mines – (3 positions).
3. MEMBER, ADC AD HOC COMMITTEE ON GOVERNANCE REVIEW (8 positions from three distinct constituencies):
- Board of Directors – 2 positions (restricted to current Board members);
- Chapter Chairs – 2 positions (restricted to current Chapter Chairs);
- Members – 4 positions (from general membership other than current/former Chapter Chairs or Board members).
4. MEMBER, BOARD COMMITTEES (at least 3 positions):
- Diversity Committee
- Health, Safety and Wellness Committee
- Workplace Relations Committee.
Nomination Deadline
The deadline for all nominations is 12:00 noon on Wednesday, May 29th, 2013, by which time nomination forms must be received by the Chief Returning Officer at the AMAPCEO office. Candidates are strongly encouraged not to wait until the last minute to send in their nominations and are also encouraged not to rely on someone else to submit their forms for them. Nomination forms received after the deadline will not be accepted; failure of technology will not be accepted as an excuse.
Who Can Participate?
To participate in the nomination and election process (as a candidate, nominator or voter), you must be a signed-up member-in-good-standing with a home position in the AMAPCEO bargaining unit. (Those seconded into acting AMAPCEO positions, but who have home positions outside the bargaining unit, are not eligible to be nominated, even if they have signed up as Associate Members.) In addition, to be nominated or to nominate someone else for any Chapter-level position, you also must have a home position in that particular Chapter.
- If you are not sure you have signed a membership form or are uncertain about your home position or your Chapter affiliation, please contact the AMAPCEO office (416-595-9000 or from outside Toronto 1-888-AMAPCEO or by e-mail at amapceo@amapceo.on.ca) and ask to confirm your status. Deduction of membership dues does not, in and of itself, indicate that you are a member; you must also have signed a membership form.
- If you would like to fill out and sign a membership form, please click here. The sign-up process is very easy, can be done quickly and requires no additional payment. (As an additional benefit, membership also entitles you to participate in our member discount services program – ServicePlus and gives you access to the Members’ Only password-protected section of the AMAPCEO website.)
Nomination ProcessIf there are exactly the same number of nominations (or fewer) than open positions, the candidates are declared elected by acclamation. If there are more candidates than available positions, an election will be held by on-line ballot as soon as possible after the close of nominations. In the event that an election is required, candidates are entitled to have a one-page candidate statement circulated with the ballot; candidate statements should be submitted with the nomination form.
The nomination and election process is centrally supervised by the Elections and Credentials Committee, a committee elected by the Annual Delegates’ Conference (ADC). The chair of the committee is the Chief Returning Officer. This year’s members are:
Earl Alexander (Chair and Chief Returning Officer),
Peter Dewar,
Ron Grisbrook, Renee LeClair and
Debra McCracken. The nomination and election rules are contained in the
Elections By-law (By-law 1).
Description of Positions:
Chapter Chair: Seven of 23 Chapter Chair positions are open for nomination this Spring (some positions are filled in the Fall and others are only mid-way through their two-year terms and thus are not open for nomination at this time). The Chapter Chair, directly elected by each Chapter’s membership, is a member of both the Provincial Council, which meets six times a year and the Annual Delegates’ Conference. This year’s Delegates’ Conference is scheduled for Friday and Saturday, November 29th and 30th, 2013. The Chair presides over meetings of the Chapter Executive Committee and Chapter membership meetings and is generally responsible for providing leadership in the Chapter on membership development issues and in the recruitment of new members and volunteers. Chapter Chairs hold their positions for a term of two years and are eligible for re-nomination and re-election.
Delegate: A total of 42 Delegate positions are open for nomination this Spring (some Delegate terms expire in the Fall and other Delegates are only mid-way through their two-year terms and thus are not up for nomination at this time). Each Chapter elects Delegates to attend the ADC on the basis of one Delegate for every fifty signed-up members. (The nine members of the Board of Directors and the 23 Chapter Chairs are ex officio Delegates.) The main responsibility of a Delegate is to attend the Conference and participate in decision-making at that time. Among the decisions made at the ADC are: election of the Board of Directors and executive officers; election of a number of important committees (Elections, Resolutions and Audit); adoption of the annual operating budget; approval of any increase in membership dues; approval of any constitutional amendments; adoption of bargaining priorities. The ADC meets annually for two days at the end of November or in early December; this year, the conference is scheduled for Friday and Saturday, November 29th and 30th. Paid leave is provided to attend the Friday session and Delegates are expected to volunteer one day of their time for the Saturday session. During the rest of the year, Delegates have an important role as members of their local Chapter Executive Committees. The Chapter Executive Committee meets either in person or by teleconference approximately four times per year, and each Delegate holds one vote at these chapter-level meetings. Delegates are also eligible to stand for election as Vice-Chair or Secretary-Treasurer of their Chapter Executive Committee.
ADC Ad Hoc Committee on Governance Review: At the special April 19th Delegates’ Conference, the Delegates established an ad hoc committee to conduct a comprehensive review of AMAPCEO’s governance structure, including Chapter structure and size; roles and responsibilities of Provincial Council, Board of Directors and the Board’s Executive Committee; and voting procedures. The committee will consist of eight members: two current members of the Board of Directors, two current Chapter Chairs and four other members from the general membership who are neither current nor former Board members nor current nor former Chapter Chairs. In addition, at least two of the eight members must be from regional Chapters outside Toronto and one member must be from a Broader Public Sector bargaining unit (and the Elections and Credentials Committee was assigned the responsibility to finalize the election process required to implement this). All members are to be elected in a special on-line election to be conducted among Delegates following the Spring nomination cycle. This is a special committee that will submit a final report to the 2013 ADC.
Board Committees: The Board of Directors has four standing committees on which it appoints members from among the general membership. There are vacancies on three of these: the
Diversity Committee, the
Workplace Relations Committee and the
Health, Safety and Wellness Committee. In order to be appointed to the Health, Safety and Wellness Committee, it is necessary to be a health and safety representative. In order to be appointed to the Workplace Relations Committee, it is necessary to be a trained Workplace Representative. Terms of reference of these committees are accessible by clicking on the link at each committee’s name. Appointment is for a two-year term and is made by the Board (likely at its June meeting). Board committees typically meet at least once a year in person and two or three times by teleconference.
Meetings of Provincial Council and the Delegates, as well as committees of the ADC or Board, are held in Toronto. Committee meetings may be held by teleconference or in person.
Questions?For further information about the nomination and election process and the responsibilities and time commitments required, please feel free to review the
Constitution and Governance section of this website. If you still have questions, however, do not hesitate to contact
Jennifer Sherwood, Labour Relations Specialist (at
sherwood@amapceo.on.ca) or by phone at ext 2132 (The AMAPCEO phone number is 1-888-AMAPCEO or 416-595-9000.)
